Executive Secretary

Who We Are

About your role

To provide comprehensive executive support to the CFO by ensuring smooth management of daily operations, scheduling, and stakeholder communications, while also leading the planning and execution of finance team engagement activities to foster collaboration, motivation, and a high-performance culture across Thailand, Indochina, and Cluster Asia.

What You'll Do

Executive Support to CFO

• Manage CFO’s calendar, appointments, and travel arrangements to optimize time efficiency.
• Prepare and organize meeting agendas, materials, and follow-up actions.
• Draft and review correspondence, presentations, and reports on behalf of CFO.
• Handle confidential documents and maintain strict discretion.
• Coordinate between CFO and internal/external stakeholders to ensure timely communication.

2. Financial Team Support & Coordination

• Act as a liaison between CFO and finance leadership team, ensuring smooth flow of information.
• Track action items from finance leadership meetings and follow through on progress updates.
• Support CFO in preparing for monthly performance reviews, management meetings, and board updates.

3. Finance Team Engagement

• Design and execute the finance team engagement plan, including activities to foster teamwork, learning, and recognition.
• Organize quarterly townhalls, workshops, offsites, and team-building activities.
• Manage communication channels for finance team updates, newsletters, and recognition programs.

4. Event & Project Coordination

• Coordinate finance department events such as team celebrations, training sessions, and recognition ceremonies.
• Support company activities as per CFO assigned.
• Ensure seamless logistics for finance leadership meetings. offsites and external stakeholder engagements.
• Manage expense claims, invoices, and budget tracking related to CFO office
• Maintain organized filing systems (electronic and hard copy).

What's in it for you

What You need to be successful

• 5–8 years of experience as Executive Secretary, Executive Assistant, or Coordinator, preferably in FMCG or multinational environments.
• Strong background in administrative support and event/engagement planning.
• Proficiency in MS Office (Excel, PowerPoint, Outlook) and digital collaboration tools (Teams, SharePoint, etc.).
• Experience working with finance or corporate functions is an advantage.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• High level of confidentiality, integrity, and professionalism.
• Event planning skills.
• Ability to manage multiple priorities and deadlines.

Team spirit and creativity in designing engagement activities

Our DEI Commitment

At Suntory, we recognize that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, color, religion, gender identity or expression, sexual orientation, disability, neurodiversity, or differing abilities, age, or any other protected characteristic.

Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavor to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good.