Executive Assistant to CCO

Who are we?

Craft your future with Suntory Oceania, a new $3b multi-beverage partnership between Suntory Global Spirits and Suntory Beverage & Food. Underpinned by quality, craftsmanship and a strong sense of purpose, our exciting new partnership will be powered by two manufacturing sites, five distribution centres and more than 1500 Suntorians across Australia and New Zealand.

Our market-leading portfolio will have over 40 brands, including Jim Beam® and Maker's Mark® Bourbon, Hibiki® Japanese Whisky, Canadian Club® Whisky, -196, V Energy, Maximus, and Suntory BOSS Coffee. As One Suntory, we will be positioned as the fourth largest beverage player in the region, ready to ignite the category, creating more beverage moments from sunrise to sunset. Together, we will bring the best of Suntory to Oceania.

The Opportunity:

This is not a traditional diary‑only EA role. We’re looking for a highly experienced, commercially astute Executive Assistant to provide proactive, trusted support to the Chief Commercial Officer during a maternity leave period. You’ll operate as a true right‑hand partner, anticipating priorities, managing complexity, and enabling the Commercial Leadership team to operate at pace.

Beyond executive support, this role also plays a pivotal coordination and governance role across office operations in Sydney and Auckland, working closely with Office Managers while maintaining consistency, standards, and a seamless employee experience across locations.

Importantly, you won’t be operating in isolation. You’ll be joining a highly supportive EA community where collaboration is core to how the team works. This is a group that genuinely rolls up their sleeves, leans in during busy periods, and looks out for one another, sharing knowledge, stepping in when needed, and taking pride in delivering a seamless experience together.

This is a role for someone who is calm under pressure, confident operating with ambiguity, and comfortable being the quiet force that keeps everything running smoothly, while being part of a team that values trust, partnership, and collective success.

What you'll do:

• Provide end‑to‑end executive assistance to the Chief Commercial Officer, including complex diary and inbox management aligned to shifting commercial priorities.
• Act as a trusted gatekeeper and point of contact between the CCO, senior leaders, and internal and external stakeholders.
• Coordinate domestic, trans‑Tasman, and international travel, expenses, and purchase orders.
• Own the preparation, collation, and formatting of Commercial Leadership Team weekly and monthly meetings.
• Lead and coordinate commercial offsites, leadership events, and engagement activities where required.
• Draft and distribute communications on behalf of the CCO with professionalism and discretion.
• Provide strategic oversight and enablement of Office Managers in Sydney and Auckland — setting frameworks, supporting escalation, and ensuring consistency without micromanaging.
• Step in to support other EAs during peak periods, contributing to a connected and collaborative EA community.
• Continually look for process improvements that enhance efficiency across executive and office operation.

Ingredients for success:

Just like you can’t make a great V Energy or Suntory BOSS Coffee without the perfect blend, there are a few essential ingredients we’re looking for in this role. You’ll bring:

• Extensive experience as an Executive Assistant supporting senior C‑suite executives.
• Proven ability to handle highly confidential and commercially sensitive matters with discretion and sound judgement.
• A calm, agile, and resilient approach, thriving in fast‑paced environments with competing priorities, short‑notice changes, and incomplete information.
• Strong commercial curiosity, with the ability to translate leadership priorities into effective day‑to‑day execution.
• Exceptional stakeholder management skills across senior leaders, external partners, and broader teams.
• Confidence to work autonomously, anticipate needs, and make well‑reasoned decisions without constant direction.
• Strong Microsoft Office capability, with advanced Outlook diary and inbox management and confidence using Teams.
• Experience coordinating events, leadership forums, or offsites, with attention to detail and follow‑through.
• A collaborative mindset and willingness to support the wider EA and office management network.
• Experience supporting projects or initiatives end‑to‑end. (Nice to have)

What's in it for you?

• Grow your career, we like to promote from within and have incredible learning and development opportunities around the world.
• Quarterly product allowance to spend at our staff shop.
• Drive transformation and innovation in a future-fit operating model.
• Birthday leave – enjoy a day off to celebrate your birthday.
• Work in a culture that values diversity, collaboration and growth.
• Flexible working – flexible hours and hybrid working.
• We are committed to giving back to our communities, so we provide you with volunteer leave to do so.

Our DEI Commitment

At Suntory, we recognise that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, colour, religion, gender identity or expression, sexual orientation, age, or any other protected characteristic.

Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavour to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good.