Sales Administrator Executive (Contract)

Who We Are

Suntory Beverage & Food strives to be the most locally beloved beverage company in every market we serve. Guided by our founding principles of "Growing for Good," "Yatte Minahare" (the spirit of bold ambition), and "Giving Back to Society", we pursue sustainable growth, bold innovation, and meaningful social impact. Across the Asia Pacific region, we proudly offer trusted brands including Ribena®, Lucozade Sport™, BRAND'S® Essence of Chicken, Tea+, BOSS Coffee, V Energy - delivering quality products that honor our commitment to harmony with people and nature.

At Suntory Malaysia, we are proud to be part of the global Suntory Group, a Japanese multinational renowned for its unwavering commitment to health, wellness, and enriching lives. With a legacy deeply rooted in innovation and natural science, we deliver high-quality health enrichment and functional beverages tailored to the needs of Malaysian consumers.

Guided by our mission to “Inspire the Brilliance of Life”, we blend cutting-edge research with a profound respect for nature to support holistic well-being — from the inside out.

We are the proud brand owner of several iconic products with strong cultural heritage and consumer trust:

• Ribena – the beloved blackcurrant drink rich in Vitamin C.
• BRAND’S® – a trusted name in health supplements, including the renowned BRAND’S® Essence of Chicken.
• C.C. Lemon – a refreshing lemon-flavored drink packed with Vitamin C, offering a zesty boost for your daily wellness.

About your role

As a Sales Administrator Executive, you will provide essential administrative support to the Sales team, ensuring smooth operations, accurate documentation, and timely communication with internal and external stakeholders.
Role Type: Individual Contributor
Reporting Line Manager: General Manager, South Cluster
Compensation and Benefits: 

• 12 days Annual Leave
• Medical and insurance coverage
• Hybrid work mode (4 days work from office, 1 day work from home)

What You'll Do

• System Management: Manage documents and raise Purchase Requests/Purchase Orders for Sales and Trade Marketing teams.
• Invoice Tracking: Monitor incoming DN/Tax invoices, compile itemized documents, and liaise with Finance and AR teams to reconcile claims and follow up on outstanding balances.
• Budget Management: Create and maintain WBS budgets.
• Sales Support: Coordinate with Sales to resolve day-to-day issues and support Trade Marketing activities.
• Reporting: Prepare and deliver accurate reports as assigned by Heads of Department.
• Event Coordination: Organize flight schedules, hotel bookings, and lead coordination for Sales Conferences and internal activities.

What's in it for you

• Opportunity to work closely with senior leadership and cross-functional teams.
• Exposure to sales operations and finance processes in a dynamic FMCG environment.
• A collaborative culture that values growth, innovation, and service excellence.

What You need to be successful

• Diploma or Bachelor’s degree in Business Administration, Management, or related field.
• 2–5 years of experience in administrative or coordination roles supporting senior management.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills in English; additional languages are a plus.
• High proficiency in MS Office Suite and business tools.
• Strong interpersonal skills, discretion with confidential information, and a proactive mindset.

Our DEI Commitment

At Suntory, we recognize that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, color, religion, gender identity or expression, sexual orientation, age, or any other protected characteristic.

Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavor to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good.