Purchasing Manager

Job Summary

The Manager is in charge of leading the OOIT Sourcing team in procuring the G&A goods and services for all factories and offices across the country. The scope of this role is strongly focus on identifying sourcing strategy, leading the sourcing activities and managing supplier relationship. This position should be able to appraise and improve sourcing activities by analyzing spend, supplier partnerships and new cost savings opportunities.

Job Responsibilities

Planning

- Engage with key stakeholders in the early stage of the sourcing process to ensure a complete alignment of objectives and expectations.

- Lead to the team to forecast on future demand and place orders in a timely fashion based upon vendor lead-time.

- Regular communicate with stakeholders to update on any changes and adjust the plan accordingly.

- Participate in budget development of the company to support strategic goals.

Strategic Sourcing & Category Management

- Conduct spend analysis activities to identify opportunities for spend consolidation in order to look for cost savings possibilities.

- Work with end-users to understand business requirements and constantly look for opportunities to rationalize demand across the business

- Ensure each of category/sub-category manager in the team conduct market analysis to understand the market size, scale and suppliers' capabilities of their assigned categories.

- Work with Sourcing staffs to document category historic spend and the total cost of ownership (TCO) for key category products and services to identify savings opportunities within assigned Sourcing category.

- Responsible for negotiation of best possible cost service guarantee and develop "win-win" strategies that achieve sustainable relationships with suppliers.

- Develop Service Level Agreements with contracted suppliers to promote an environment of continuous improvement and innovation.

- Formulate effective sourcing strategies that accomplish performance and savings goals, anticipate potential threats or opportunities, and are consistent with department goals and policies.

- Forecast and manage all the sourcing risks, especially risks when inducing new suppliers

Contract Management

- Facilitate contract execution with key category suppliers to ensure that required terms and conditions are included and that contract termination dates are tracked and managed.

Supplier Management

- Monitor the supply base and lead the team to continuously look for opportunities to rationalize the number of suppliers.

- Develop a supplier management program with key suppliers including metrics, performance goals and improvement initiatives.

- Cooperate with Transactional team for proposed list for supplier evaluation.

- Review the results and propose action with low performance suppliers. Prepare back-up supplier within 03 months after evaluation result.

- Segment the suppliers into different groups based on their characteristics and identify strategies to manage relationship with those suppliers accordingly

Procedure Compliance

Ensure the team comply Procurement Policy and SOP with no violation on company procedure

Measurement criteria: procurement policy and SOP compliance

People Development

- Leverage management experience to build skills in collaboration and working effectively with cross functions members to deliver the goals successfully.

- Provide training session for process/policy updates to all staffs, on-job coaching to new staffs and guidance to under-performed staffs.

- Promote team bonding and engage team members to work and co-operate with others effectively in order to achieve strategic goals and business plans

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Skills and Experience