Executive Assistant to CEO and General Director

Job Summary

This position plays a crucial role in ensuring the efficiency and effectiveness of the CEO's office. This position exists to provide high-level administrative support, enabling the CEO to focus on strategic initiatives and leadership responsibilities. The Executive Assistant acts as a partner, facilitating communication, managing schedules, and overseeing projects to ensure the smooth operation of the executive office.

Job Responsibilities

Administrative Support:
- Manage the CEO's calendar, including scheduling and prioritizing appointments, meetings, and travel arrangements.
- Prepare and organize documents for meetings, ensuring the CEO is well-prepared with all necessary materials.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely responses and follow-ups.
- Assist in the planning, execution, and monitoring of special projects and initiatives led by the CEO.
- Coordinate with departments to gather information, track progress, and ensure milestones are met, providing regular updates to the CEO.

Communication:
- Act as the primary liaison between the CEO and internal/external stakeholders, maintaining professional and effective communication.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
- Facilitate clear and efficient communication within the ExCom and across departments.

Meeting & Event Coordination:
- Plan, coordinate, and execute meetings and events, including preparing agendas, taking minutes, and distributing meeting materials.
- Ensure follow-up on action items from meetings, tracking progress and deadlines.
- Organize and manage logistics for executive meetings, conferences, and events.

Office Management:
- Oversee the day-to-day operations of the CEO's office, managing supplies, equipment, and facilities.
- Ensure smooth office operations by coordinating with administrative staff and other departments.

Confidentiality and Discretion:
- Handle sensitive information with the utmost confidentiality and discretion.
- Ensure that all communications and documents are managed securely and appropriately.

Other tasks assigned by Line Manager

Skills and Experience

- Bachelor's degree in Business Administration, Management, or a related field

- Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably in a multinational company

- Excellent organizational and time-management skills.
- Ability to work independently and as part of a team.
- High level of professionalism and discretion.
- Strong written and verbal communication skills in both Vietnamese and English
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Our DEI Commitment

At Suntory, we recognize that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, color, religion, gender identity or expression, sexual orientation, age, or any other protected characteristic.

Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavor to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good.