Office & Facility Manager

ABOUT YOU

You are a proactive and detail-oriented individual with a passion for creating a professional, safe and efficient workplace. With a background in Facility/Office Management or Backoffice, you thrive in enthusiastic, fast-paced environments and have experience working with senior leadership. Your excellent organizational skills, ability to handle unexpected challenges with composure, and fluency in English (Dutch is a strong plus) will elevate our office's professionalism and make you an ideal candidate for this position." This is a part time role 24 or 32 hours a week.

ABOUT YOUR ROLE

As the Office & Facility Manager, you will be responsible for maintaining the professional appearance of our services, facilities, and office supplies. You will manage relationships with building owners and suppliers, oversee office procedures, and ensure a healthy and safe workplace for our employees. Your key responsibilities will include:
•    End-to-End Building & Supplier Management: Managing building leases, relationships, and contracts, overseeing suppliers, and ensuring smooth office operations.
•    Facilities: Managing the facility budget, coordinating maintenance and repairs, upholding office procedures, and focusing on process optimization.
•    Reception: Ensuring visitors are welcomed and registered professionally, coordinating office service requests, and maintaining accurate records of employee badges and access cards.
•    Office Coordination: Handling mail and courier services, managing office supplies and groceries, supporting leadership meetings and office events, and managing employee service requests.
•    Health & Safety: Ensuring a healthy and safe work environment, managing RI&E assessments, overseeing the BHV team, collaborating on evacuation procedures, and identifying and mitigating risks.
 

WHATS IN IT FOR YOU

•    Professional Growth: Opportunity to work in a fun and fast-paced international organization with exposure to senior stakeholders.
•    Impactful Role: Play a crucial role in ensuring our office is fit for purpose and maintaining the highest standards of service.
•    Collaborative Environment: Work with a highly diverse team of internal and external stakeholders.
•    Flexibility: Standard office hours with occasional flexibility for events or urgent issues.
 

WHAT I NEED TO BE SUCCESSFUL

•    Relevant work experience in an international, dynamic, and fast-changing organization.
•    Ability to work accurately and efficiently under pressure and act with tact and diplomacy.
•    Educational background in Facility/Office Management or Backoffice.
•    Experience working with senior leadership.
•    Experience handling invoices and budget tracking.
•    Ability to tackle unexpected challenges with composure and discretion.
•    Fluent in English (Dutch is a strong plus).
•    Strong sense of accountability, proactive attitude, and excellent attention to detail.
•    Adaptable and able to work independently and in a team.
•    Strong organizational and planning abilities.

YOUR FUTURE WITH US

Join us in making our Amsterdam office a place where everyone feels welcome and supported. As we evolve to become the Head Office of SBFE, you will have the opportunity to shape the future of our workplace, ensuring it meets the needs of our employees and aligns with our professional standards. In our Amsterdam office we have roughly 120 people and more than 35 different nationalities, naturally we are divers and a super supportive team! Your contributions will be valued, and you will have the chance to grow and develop in this role in our organization.
 

COMPETENCES

OUR DIVERSITY EQUITY AND INCLUSION COMMITMENT

At Suntory, we greatly appreciate the value that diverse knowledge, perspectives, and backgrounds can bring. Our colleagues from a wide range of cultures, lifestyles, and experiences contribute significantly to our collective success.   
We understand that our candidates all have unique career trajectories and experiences, and this can sometimes deter you from applying for a role if you don’t feel that you meet all the criteria. If you believe that you have relevant skills and experience that you feel could benefit us, we would love to know what unique perspectives and experience you can bring to help make us better, together in a company that is committed to Growing for Good and Giving Back to Society.   
Our recruitment, selection and assessment process is based on the skills and competencies of the above role. We are committed to and value diversity, equity and inclusion in our recruitment process and do not discriminate based on gender, race or ethnic background, class, economic status, disability status, sexual orientation, age, political beliefs, marital status or any other protected characteristic. We want to ensure that our interview process is as inclusive as possible. If you require any reasonable accommodation as part of the process, do not hesitate to let your recruiter know who will be happy to help.   
 

NEXT STEPS

Your application will be reviewed by our Talent Acquisition Specialist. You will be notified within 2 weeks if you are invited for a first screening interview.